VACANCY

POSITION: PERSONAL ASSISTANT TO CHIEF EXECUTIVE OFFICER.

JOB DESCRIPTION

  • Managing daily operations of the CEO’s office to include internal and external correspondences i.e. memos and letters.
  • Contact person between internal clients and external clients to the CEO’s office.
  • Ensure security of office equipment, documents, records and classified materials.
  • Maintain an up to date filing system in the office.
  • Coordinate schedules of meetings and appointments.
  • Take minutes of the Board and Committee meetings attended by the CEO.
  • Coordinate travel arrangements.
  • Ensure Security, integrity and confidentiality of data.
  • Establish and monitor procedures for record keeping of correspondence and file movements.
  • Prepare responses to routine correspondence.
  • Coordinate Board attendance
  • Coordinate Board allowances.
  • Manage office protocol and etiquette.
  • Any other duties assigned by the CEO.

Person specifications

For appointment to this grade, an officer must: –

  • Have Bachelor’s degree in any of the following disciplines: Public Administration, Business Management/Administration or its equivalent qualification from a recognized institution;
  • Have minimum of three years’ experience of working in a busy office;
  • Professional qualification in Human Resource Management or related field;
  • Proficient in computer applications;
  • Fulfilled the requirements of Chapter Six of the Constitution;
  • Have demonstrated merit and ability as reflected in work performance and results.

Key skills and competencies.

  • Good organizational and planning skills
  • Good interpersonal and communication skills
  • Ability to prioritize workload and meet deadlines
  • Proficiency in computer skills
  • Ability to work under pressure;
  • Ability to working in teams;
  • Analytical and problem solving skills; and
  • Time Management.

Deadline for receiving applications

Applications with current CV and testimonials should be sent to recruitment@hrmpeb.or.ke  and  addressed to:

Chief Executive Officer
Human Resource Management Professionals Examinations Board
P.O. Box 23733 00100
NAIROBI

So as to be received by 5th January, 2022.